Council
2008
Congregational Council
Tom
Scott - President
Exec.
- H.R.
Mutual Ministry
Communication
Dick Eckermann-
Vice
President
Exec.-
H. R. - Memorial
Adult Education
100th Anniv. (Funding)
Patty Jo Dooley-Jones- Secretary
Exec.
- Communication
Social Action
Carole Bloeser -
Treasurer
Exec.
- H. R.
Wellness - Endowment
Ericsson School
Finance - Webmaster
100th
Anniv. (History)
Karen
Dowsett - Ministry Teams
Dave Dwyer-
Property
100th
Anniv. (Property)
Kelly Giovanine - Congregational
Life
Rebecca Grimes - LYO
Children's Education and
Youth Education
Heather Martin -
Witness & Outreach
Jim
Fox - Stewardship
Kathy Meyer - Member
Care
Brian Croegaert - Worship
Pastor Larry
Conway - Senior Pastor
H.
R. - Exec. Memorial
Endowment
Pastor Laura Koppenhoefer -
Associate Pastor
Exec. - Blessed Beginnings Preschool
2008
Council Goals:
1. To engage people in ministry
through improved communication, involvement, witness, and worship.
2. To “grow deep” in faith and service as God’s people. 3. To enhance
the environment of our building and grounds to support our service and mission.
Trinity Evangelical Lutheran Church
Congregational
Council Minutes
July 8, 2008
1. Bible Study/Devotions:
Heather Martin Council President, Tom Scott, called the meeting to order
at 7:00 p.m. on July 8, 2008. Members of the Council present: Pastor Larry
Conway, Pastor Laura Koppenhoefer, Tom Scott, Dick Eckermann, Brian Croegaert,
Karen Dowsett, Kelly Giovanine, Becki Grimes, Jim Fox, Heather Martin, Kathy Meyer
Council Members absent: Carole Bloeser, Patty Jo Dooley-Jones, Dave Dwyer
2. Consent Agenda: MOTION: That the matters of the Consent Agenda (staff
reports, council minutes, ministry team reports) be approved. (CC 08-07-01) Carried 3.
Pastoral Reports: Pastor Larry and Pastor Laura
4. Ministry Team Reports:
All
a) Pastor Larry/Communication team is continuing to work with the sign
company.
b) Dick /Library committee has requested password protection for the
Library computer as it has limited hard disk space and the library catalogue is
going to be converted from manual to electronic. Members wanting to use the computer
for church business can obtain the password from Karen Anderson.
MOTION:
To accept the Library committee recommendation to password protect the Library
computer. (CC 08-07-02) Carried c) Kelly/Congregational Life/At the next
meeting they are going to reorganize team leaders and focus.
d) Karen/100th
Anniversary team/budget details received from sub teams is being combined. Building
team is putting together some ideas. Celebration team is working on special speaker
invitations in advance. History team is contacting interviewees.
e) Becki/Education/
Jennifer needs some help:
1) 2 storytellers, one time each either Wednesday
or Thursday
2) 1 adult recreation leader, all week to oversee helpers
3) 5 adults, one per room to supervise
4) 1 adult in nursery each day (wouldn't
have to be the same person each day)
5) Please pickup a sticky note in West
Narthex to bring school supplies
f) Heather/Outreach/Coffeehouse this month
will be a patriotic theme with homemade apple pie, hot dogs, and fireworks 5.
Finance Report: Dick
In an effort to earn more income on our funds, we have
invested $80,000 of dedicated funds in an 8 month CD due to the current reduced
interest rate on our money market account. We gained only slightly against our
YTD budget shortfall this month. In June we had a $189 positive budget variance
but YTD we are still $10,547 below budget. Total income was $1,867 below budget
for June. Fortunately total expense was $2,042 below budget for the month. June
2008 YTD income is 49% of budgeted annual income, compared to 51% in 2007 and
54% in 2006. June 2008 cash flow was negative by $7,201 and $9,812 YTD. The main
reason is our mortgage payment. June 2008 attendance is 88% of last year June's
attendance. MOTION: To accept the treasurer's report. (CC08-07-03) Carried 6.
Old Business:
a) Confirmation focus group update: Pr Laura: Received applications
last month and had three first round interviews.
b) Synod Assembly: Karen:
Assembly went very well, thanks to everyone who helped in the preparation. Tom
Scott: read a very appreciative thank you letter from the Synod. Pastor Larry
discussed the 6 resolutions passed at the synod assembly. Resolution 5 is the
Call for Moral Deliberation by congregations and members. MOTION: To refer
to the Adult Spiritual Formation Team to look into moral deliberation and discussion
concerning our nation's foreign and military policy, making use of resources and
activities in 2008 and 2009. (CC08-07-04) Carried c) Swing choir hosting
update: Tom: 13 high school girls and four adults will be here in July. A dinner
at church will be provided for the choir at 5:30, with the concert at 7 p.m. We
have council volunteers to host some of the girls and adults but still need more
hosts to provide sleeping accommodations Friday night and breakfast Saturday morning.
d)
Council minutes approval review: Tom: Minutes are sent to all Council members
for review shortly after the meeting. Council has several days to offer corrections
then the minutes are forwarded for viewing by the congregation.
e) Music staffing
update: Pr Larry: The interim organist position has been filled. Dan Mays will
stay on as interim contemporary leader while we search for someone to fill that
position.
f) Inactive member update: Tom: members who have been less active
in worship attendance in 2008 are being contacted by Church Council and Pastors.
g) LYO update: Pastor Laura: 2009 Youth trip destination has been selected
- New Orleans national Youth Gathering assembly. She is looking forward to going
too.
h) Town Hall preparation: Tom Scott: PowerPoint with presentation framework
has been sent to presenters with suggested times for each. Presenters are to provide
feedback to Dick as soon as possible.
i) Exit interviews with the Mays were
very positive and should benefit Trinity's future music program. 7. New
Business: Pastor Larry: Annual staff ministry updates to council. Trinity Church
Council welcomes annual staff presentations to council. 8. Council Recognition/Good
Fruits: All
-To the volunteers for their help preparing for the Synod Assembly.
-To
Karen Dowsett and Art Milton for their work preparing for Synod Assembly.
-To
Dan and Krista Mays for their good works during their time at Trinity.
-Thanks
from Pastor Laura for calling her to ministry, the gift, and celebration for the
5th anniversary of her ordination.
-To Cindy Wildermuth and Solveig Riddell
for helping cover the office during vacation.
-To Tom Scott and Linda Conway
for vacuuming up water in Fellowship Hall carpeting.
-To Dave Dwyer and helpers
for deodorizing Fellowship Hall carpeting.
-To thank Bob Blew for going on
the youth trip and those who helped get ready.
-To everyone who helped with
the Confirmation Ministry.
-To Robyn and those who helped clean and rearrange
the LYO room.
-To our Befrienders for their ongoing home visits and caring.
-To
the Coffeehouse helpers.
Call to Adjourn and Prayer: MOTION: That the
July 2008 Council meeting adjourn at 9:12 p.m. (CC 08-07-05) Carried Praise
God, Serve Christ, Love One Another Joyfully Submitted by Dick Eckermann Council
Vice President
Trinity Facility PoliciesOn November 8, 2005,
Church Council approved a Continuing Resolution concerning Facility Policies.
The resolution establishes written policies to govern the use of Trinity's buildings,
grounds and equipment. The policy document has sections covering: eligible usage,
permits, rules and regulations, scheduling, funerals, weddings, equipment and
fees. The facilities are available for church activities, funerals, weddings and
rentals. All groups wishing to use any area of the buildings and grounds must
reserve the space in advance - application must be made through the Church Office.
Copies of the Facility Policies are available in the Church Office. | 